The University Press of Florida
Who We Are
As the official publisher for the State University System, the University Press of Florida (UPF) has been engaging educators, students, and discerning readers since 1945. UPF has published over 2,500 volumes since its inception and currently releases nearly 100 new titles each year. Previous interns have gone on to work for academic and commercial publishing houses across the country.
Internships are available through several departments. Potential applicants should read below to identify which department is the best fit for their interests and skills. Although candidates should apply to only one department per semester, interns with an interest in other departments will have opportunities to become familiar with them.
Internships are flexible and unpaid, requiring a minimum of 12 hours per week for a full semester. Successful candidates will be efficient and detail-oriented, able to prioritize work, and capable of functioning independently. Candidates should also have a strong interest in publishing as a career. Excellent oral and written communication skills and organizational abilities are essential.
Internships may be available for credit. If you would like to receive credit for an internship, please contact your departmental adviser.
To apply, please send a cover letter and resume to firstname.lastname@example.org with a subject line indicating to which department you are applying.
The acquisitions department is responsible for bringing books into the press by working with current and prospective authors to procure manuscripts and then edit them until they are suitable for publication. They decide whether or not to publish a book in consideration of many factors, including the quality, subject matter, and marketability of the work. They have the most direct interactions with authors. They also negotiate the contracts and terms under which books are published.
Intern duties include sending form letters, maintaining the database, filing, and securing peer reviewers for manuscripts. Past interns have read and evaluated manuscripts, corresponded directly with authors, and assisted in the art direction of books.
The editorial department is responsible for formatting, editing, and polishing manuscripts until they are ready to be printed. This process entails interacting with authors, copy editors, and sometimes proofreaders and indexers over many months and revisions. Editorial is the check on the quality of all text that comes out of the press.
Intern duties include copyediting, proofreading, attending meetings, performing other clerical tasks, and working with electronic publishing programs. Successful candidates will be extremely detail-oriented. Prior editing experience and familiarity with Microsoft Word are preferable.
Design and Production
The design and production department, or D&P, is responsible for bringing together all of the pieces of an edited manuscript and sending them to the printer as a completed book file. This includes processing the artwork, designing and typesetting the book and its cover, and communicating with the printing companies who bind books.
Intern duties include evaluating author artwork for compliance with the press?s guidelines, digitally preparing author-provided illustrations, and scanning and adjusting art. Other duties include maintaining the art files, typesetting editorial corrections, converting typeset book files to various digital formats, including e-books, and miscellaneous clerical tasks. Knowledge of Adobe Photoshop, Adobe InDesign, and digital scanning in a Macintosh environment are helpful. Knowledge of Adobe Illustrator and Acrobat Professional a plus.
Sales and Marketing
The sales and marketing department is responsible for finding, growing, and interacting with an audience for all books published by the press. This includes deciding how best to advertise and promote the book as well as determining how many copies to print. They have the most direct interaction with the public, including but not limited to press releases, magazine and newspaper ads, author events such as book signings, book displays at conferences, and social media such as Twitter and Facebook.
Intern duties include writing press releases and copy for the book covers and catalog, designing and implementing a marketing plan and all associated material, advertising and other direct mail tasks, data entry, and assorted clerical duties.