University Press of Florida

University Press of Florida
15 NW 15th Street
Gainesville, FL 32611
(352) 392-1351
(800) 226-3822
Fax: (352) 392-7302

Production and eBook Manager

Due date for application: March 31, 2014

Greetings from Gainesville, Florida, where the azaleas are blooming, the sun is shining, and it's 78 degrees.

The University Press of Florida has an excellent opportunity for a Production and eBook Manager. A key member of the editing, design, and production team, the production coordinator oversees and tracks production and manufacture of 90 new books and 80 to 100 reprints and print-on-demand conversions per year, maintaining the high standards of UPF books.

The Production and eBook Manager is responsible for the manufacture of all new and reprinted books in offset, digital, and print-on-demand formats, as well as the preparation and delivery of printer-ready files to ebook conversion providers. This position is the point person for in-house colleagues and outside vendors on all matters related to book production and manufacturing. The job requires the management and prioritizing of multiple projects and professional relationships, as well as demonstrated familiarity with new and emerging print and digital publishing technologies.


Oversee and coordinate offset and digital printing production of all new and reprinted books. Direct the work of typesetters, prepress suppliers, printers, binders, and other vendors to obtain quality products on schedule and on budget. Coordinate with printers, freight companies, warehouse, and other vendors. For co-published books and some distributed titles, coordinate with publishing partners on technical requirements and delivery of printer-ready files. Receive and distribute printer proofs and advances. Recommend solutions for and work with printers to resolve technical issues. Responsible for providing technical expertise to EDP and other staff on production issues and advice on the logistics of printing and shipping to ensure highest quality and timely delivery for each publication.

Responsible for the print quality of all publications. Research and evaluate potential new vendors based on specific technical aspects of each project. Select printers and typesetters from which to secure cost estimates and distribute estimates to EDP team for review. Recommend appropriate vendors to use for best quality and cost effectiveness. Calculate castoffs and write printer specifications, including delivery/freight options. In collaboration with designers and printers, choose paper stocks and binding materials. Keep abreast of cost-effective methods and technological advances in the publishing industry, including digital publishing, and suggest ways these can be applied within the department.

Collaborate with EDP staff to maintain production schedules. Determine priority of each project based on print times and ensure all deadlines are met. In collaboration with the EDP Manager, establish policies regarding the production aspects of the department. Maintain digital and physical archives.

For reprints, research and determine availability and usability of backlist files and hard copy. Track and coordinate corrections to reprints for book interiors and covers.

Reconcile invoices against estimates, clarifying and resolving any discrepancies; determine and report actual manufacturing costs.

Offer technological expertise to authors on the presentation of illustrative elements and advise them on art preparation in advance of receiving manuscripts to insure compliance with UPF quality standards for reproduction. Track interior and cover illustrations for print and digital books.

Assist in-house designers with text corrections as needed, using Adobe InDesign.

A master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience. A criminal background check will be conducted.

Preference will be given to experience in book publishing; secondarily to experience as a production coordinator. Excellent oral and written communication skills and the ability to work with minimal supervision are strongly preferred. Familiarity with older file types and operating systems, such as PageMaker. Experience with cost control as relates to book production.

The Press is located next to the University of Florida campus in sunny, beautiful Gainesville, a north central Florida city of about 100,000 citizens and over 60,000 students.

Applicants must apply through the University of Florida website. To view application instructions and complete an online resume, please visit Reference number for this vacancy is #0905089 and deadline date to apply is March 31, 2014.

The University of Florida is an Equal Opportunity Institution. The selection process will be conducted in accord with the provisions of Florida's "Government in the Sunshine" and Public Records laws. If an accommodation due to a disability is needed to apply for this position, please call (352) 392-4621 or the Florida Relay System at (800) 955-8771(TDD).

Michele Fiyak-Burkley
Managing Editor
University Press of Florida
Phone: (352) 392-1351 ext. 212

Please Note: Due to Florida's very broad public records law, most written communications to or from University employees regarding University business may be public records, and available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure.